Executive Assistant

MIA · London, London, City of
Department MIA
Employment Type Full-Time
Minimum Experience Experienced

WHAT ARE WE LOOKING FOR?

 

We have a fantastic opportunity for an Executive Assistant to join our fast-growing Markets & Investor Advisory practice, which now has over 25 staff in it.

 

The successful candidate will support four Partners and support the four main teams within the practice, as well as coordinating administrative work across the practice.

 

A true team player, with excellent communication skills, you will ensure that the team is supported across several work streams. You will have previous experience dealing with conflicting priorities, acting as a gatekeeper and able to resolve queries.

 

Working closely with the team to ensure communication is in place and consistency of support provided across the markets & investor advisory practice and wider company.

 

The primary responsibilities of this role will be:

 

  • diary management and workload management
  • issuing agendas, preparing, and minuting meetings and follow up actions;
  • supporting the team, ensuring they are prepared for all meetings where required
  • organising travel itineraries and booking entertainment arrangements;
  • liaising directly with clients at a senior level;
  • updating and maintaining the company CRM (Customer Relationship Management) system (HubSpot);
  • managing mail merges to support comms to clients
  • occasional research tasks.

 

Additional tasks will include:

 

  • acting as the first point of contact for visitors;
  • supporting the team with ad-hoc requests;
  • processing and managing expenses,
  • general office tasks such as printing, scanning, shredding.

 

What you will have:

 

  • previous experience supporting multiple team members
  • ability to organise, prioritise workload and demonstrate adaptability
  • Self-driven and motivated, with an ability to show initiative in all situations and the ability to take responsibility for actions
  • Confidentiality – this role can be party to sensitive information, which is important to both protecting us and our clients
  • The ability to pre-empt the needs and diary requirements of team members to ensure things run smoothly
  • A hands-on approach, flexible attitude, and happy working with the whole team to ensure a consistent approach to ways of working
  • Confidence and ability to work with senior level Partners as well as excellent MS Office skills and written and verbal English language skills.

 

STANDING OUT

 

To be successful, you will need to demonstrate in your application that:

 

  • You have excellent organisational skills and attention to detail.
  • You are personable and professional with an ability to communicate effectively.
  • You will be pro-active, reliable, and responsive to needs and requests from partners and the wider team.
  • You will work collaboratively in teams and are willing to add to the strong community we are building at Flint.

 

ABOUT FLINT

 

Flint is a leading European boutique strategy consultancy. We are the advisers to some of the largest corporates, financial institutions, and investors in Europe. We work at the point where government and business meet, drawing on our blend of international expertise and experience to offer an authoritative perspective on both.

 

We work with organisations affected by political, policy, or regulatory change. Our clients are senior executives looking to improve the trajectory of their business, or to achieve specific commercial outcomes through policy or regulatory change. Flint helps them to drive their businesses forward.

 

The successful candidate will have the opportunity to work with a hardworking, interesting team from a range of backgrounds, all sharing the best knowledge and expertise to clients, giving real depth and insight.  We pride ourselves in working in a collaborative, agile and professional manner, establishing strong, trusting relationships. 

 

We have offices in London and Brussels, and work across the EU (European Union) and internationally. We offer successful candidates the opportunity to advance within the company.

 

BENEFITS

 

  • Competitive salary
  • Private health insurance & life insurance
  • Income protection insurance
  • Pension scheme
  • Generous discretionary bonus and pay review
  • 25 days holiday plus bank holidays & extra leave at Christmas
  • Training and development
  • Enhanced maternity & paternity package
  • Employee referral recruitment bonus scheme

 

The deadline for applications is 30th September 2022.  However, applications will be reviewed on an ongoing basis and suitable candidates invited for interview. We reserve the right to appoint the right candidate before the deadline.

 

Applications with no cover letter will not be accepted. Applicants’ cover letter should:

 

  1. Not be longer than one page;
  2. Explain why you want to work at Flint and how your experience and skills would be useful for this role;

 

Thank You

Your application was submitted successfully.

  • Location
    London, London, City of
  • Department
    MIA
  • Employment Type
    Full-Time
  • Minimum Experience
    Experienced